Last Updated on Jun 04, Reading Time: 7 minutes. Construction Contract , Pay Applications. The American Institute of Architects produces some of the most commonly used contract documents for construction projects. When do you have to submit your final payment application?

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Last Updated on Mar 03, Reading Time: 9 minutes. Construction Contract , Pay Applications. Understand any of it? We feel your pain. The American Institute of Architects produces some of the most widely used standardized construction contract and payment documents in the construction industry. The Contractor-Subcontractor agreement is just one of a number of contracts that may be used on the same project. This may be the A, A, or A contract document. Make sure you understand what that higher-level contract requires, including any deadlines for the owner to pay the general contractor.

Those deadlines will affect your own payment deadlines. Simply put, this means you must use the funds you receive for a project to pay your subcontractors and suppliers on that project first. Before you use it for overhead expenses or payroll or anything else.

You could suggest striking this provision, but not many GCs will go for it. They want to protect their contract which probably has the same terms from the possibility of liens. Or you can supply a payment bond, and it will be between you and your surety to decide who pays your subs and suppliers. Long story short: Get your payment applications in on time and make sure they are complete. The sure way to keep this from happening is to turn your invoice in before the deadline.

The earlier, the better. Set a reminder a couple of days ahead of time so you have time to gather the information you need. You can project the amount of work you will have completed by the end of the month and most GCs will accept it. On larger projects, the GC has to collect pay applications from dozens of contractors and suppliers.

GCs need to cut off the receipt of costs at some point so they can bill the owner. If you want to get paid on time, get in the habit of sending pay applications before the contract deadline.

This clause is already pretty clear. After the GC gets paid by the owner, the GC should pay the subcontractor within 7 working days. The challenge here is knowing when the owner has paid the GC.

Nearly every state has laws that set deadlines for payments on a construction project. If you know how long the owner has to pay the GC, you can calculate a general idea of when your payment should be forthcoming.

Of course, the prompt payment deadlines vary wildly state-by-state. You can try to get this taken out of the contract, but GCs will probably push back. You could try to get the time frame shortened, especially if your state has a shorter Prompt Payment period. Also, a useful thing to include could be some sort of notice provision. If a payment to the GC is delayed, through no fault of yours, you can demand that the GC make a progress payment to you.

We will go into how the progress payment is calculated below. This clause is incredibly helpful, and subcontractor friendly. If this clause is missing from your contract, try to ask for it to be added back in.

For example, a plumber may include underground plumbing, rough-in, top-out, and finish as the stages of the project. Each of these line items on an SOV and are assigned a dollar value. With each application for payment, the plumber submits an invoice that breaks down how much work in each of the stages is complete.

Those percentages determine the amount the plumber can bill for. This clause says that you can include completed work, stored materials, and approved change orders in each application for payment.

The first item makes sense — subtract any previous amounts paid from the amount of work completed. The next two items deal with uncorrected or defective work. The GC has the right to withhold funds for any work found to be substandard or defective until the work is corrected. The GC determines the value of the defective work and holds that money from the sub. It is up to the sub to prove that the work has been completed or corrected and to ask for payment on the withheld amount. GCs will want the leverage to hold the funds until it has been corrected.

Once all work is complete and the owner is satisfied, then the retained amounts are paid out. Be sure to know what the limits are, if there are any, in your state. Stick with what the law requires. Negotiate the lowest retainage rate possible. Often, especially if you have prior experience with the GC, and they trust your work, they may be willing to forego retainage; some even offer discounts on work in lieu of retainage. Again, this clause leaves room for negotiation. Request the best variable retainage terms you can get.

Ask the GC to pay part or all of your retainage upon approval of your work and final payment, rather than upon substantial completion of the entire project. This is important, especially if you are one of the first contractors on a site.

If so, you might not have to wait months or years to get your retention back. When the basis for the disapproval has been remedied, the Subcontractor shall be paid the amounts withheld. The first thing to note in this clause is that it requires the GC to notify you when they are rejecting all or part of your invoice. Not all GCs do this, so be aware! This clause also sets out the claim procedure you and the GC must follow if you and the GC disagree about their decision to reject your invoice.

Article 6 states that the parties must try mediation before going to binding arbitration or litigation. Be sure to read that article carefully so you know what the process will be ahead of time. The first sentence in this clause means that it only applies if the GC has made all payments to you according to your contract.

You must cover all costs associated with the removal of the lien. This clause does give you the option to purchase a surety bond, if approved by the court. The surety bond removes the responsibility for payment from the owner and puts it on you. Then you can work with the sub or vendor to come up with a payment plan or whatever other arrangements you agree on. Communicate clearly and often with every party under you on the project, and make sure that you document everything.

There you have it — the progress payment clauses from the AIA A Is there a specific way a employer has to take down timed worked? Clocking in or out. Can they just keep track of your hours for you and turn in what they think you worked? Down payment was made, 5 months later roofing project started. Company was backlogged due to high volume of jobs.

I hired a contractor to do some work with a verbal contract. I paid him most of what he had asked for, but because job took longer and we are waiting on a loan to clear to finish, he is threatening to put a lien on my home Dawn Killough. Last Updated on Mar 03, Published on Jan 27, In the construction business, everything comes down to the contract. And that's unfortunate because most of the people who make Read more.

A Schedule of Values is an essential tool used in construction project accounting that represents a start-to-finish list of work What does Certified Payroll mean? This post covers the certified payroll requirements for contractors working on federal construction projects. The practice of retainage, aka retention, has a tremendous impact on the construction industry.

Learn how retainage works on different Back to blog. Table of Contents. Article Name. Publisher Name. See all Experts. This has to do with Davis Bacon certifying payroll Is there a specific way a employer has to take down timed worked?

Can a company charge interest on a balance due before work begins? Is it legal for a contractor to file a lien even with a verbal contract? Dawn Killough is a construction writer with over 20 years of experience with construction payments, from the perspectives of subcontractors and general contractors. Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.

Her work for general contractors, design firms, and subcontractors has even led to the publication of blogs on several construction tech websites and her book, Green Building Design We use cookies to ensure that we give you the best experience on our website.

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